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ALIBABA: RECRUITMENT INFORMATION NOTICE

This information notice is a global notice which describes broadly how we, Alibaba and our affiliated companies within the Alibaba Group (the “Company”) collect information relating to Candidates through our online recruitment system on a website on our domain, the exact website link of which may change from time to time (the “Site”) and through other means, as well as how we Process (as that term is defined below) and potentially use such information. The Company acknowledges that the laws of certain jurisdictions may restrict, limit, or prevent, either in whole or in part, the Company from collecting, Processing, or using such information in the manner described below. Accordingly, in the event that any portion of this policy conflicts with applicable federal, state, local, or other law(s), such law(s) shall supersede and govern. Similarly, the Company will not collect, Process, or use any such information in a manner that violates any applicable federal, state, local, or other law(s). By way of example only, while the below notice states that the term “Personal Data” may include “salary information,” the Company will not collect, Process, request, or inquire about a job applicant’s salary information or history where applicable federal, state, local, or other law(s) bars the Company from doing so. In addition, any information that we collect via the Site and through other means, or Process or use, shall be in compliance with local laws.

The purpose of this information notice is to make you aware of how the Company will Process Personal Data that we obtain about Candidates through the Site and other means. Please refer to Annex 1 for details of the data controller of the Personal Data if you are based within the European Economic Area.

“Candidate” means any individual who makes an application (directly or indirectly via a representative) to join the Company through the Site.

“Processing” includes the collection, stincludes the collection, storage, retrieval, alteration, disclosure or destruction of personal data.

“Personal data” means information in any format relating to an identified or identifiable individual, which can include (but is not limited to) personal identifiers (for example: name, address, photographs, email address, credit card number, employment details, salary information, etc.).

This notice may be amended from time to time and does not form part of a Candidate’s contract of employment, if successful with their application to join the Company.

1. Why the Company Processes Personal Data

The Company Processes the Personal Data of Candidates, as necessary to evaluate an Candidate’s application for employment and for our legitimate business interests relating to processing and considering a Candidate’s application to join the Company.

The Company may also Process personal data, including Special Categories of personal data as described below, where necessary to do so for compliance with any legislative duty, as required in relation to legal proceedings or law enforcement or government investigations or where proportionate to a Candidate’s job function, e.g. the results of background risk screening and the results of credit reference checks for Candidates applying for risk-exposed financial roles (see Notice of Background Check and Authorisation/Acknowledgement for further information).

2. The Personal Data Collected by the Company

The categories of Personal Data collected by the Company through the Site and via other means include but are not limited to the following:

The Company may also collect further categories of Personal Data that a Candidate provides in any cover letters or work samples, uploaded on the Site.

3. The Special Categories of Personal Data Collected by the Company

Not all countries’ laws treat this type of data in the same way, but typically “Special Categories” of personal data include, for example, data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, biometric data, health, sex life, sexual orientation or data relating to offences, criminal convictions or security measures, or any other data identified as such under applicable local laws.

The Company only collects Special Categories of personal data when permitted by law and only after establishing appropriate safeguards. Processing of the following Special Categories will only be carried out by the Company where permitted by law and in the following circumstances:

Criminal convictions - only where information relating to a Candidate’s past criminal convictions would be directly relevant to determining his or her fitness and suitability for a particular position, where relevant to potential or on-going litigation or legal proceedings that could impact the Candidate’s future employment relationship with the Company or where necessary to satisfy the Company’s obligations arising under health and safety or other applicable laws. Where the Company intends to obtain information relating to a Candidate’s commission of past criminal offences, the Candidate shall be notified beforehand;

Trade union membership - within the limits provided for by law or by any collective bargaining agreement;

Racial or ethnic origin and religious or philosophical beliefs - in accordance with local laws, such as anti-discrimination laws, where required for tax purposes or for equal opportunities monitoring purposes; and/or

Health information - to comply with occupational health and safety laws and or regulations or when necessary to manage and administer leave or absences, or to make or consider making reasonable adjustments.

Specific legal requirements may apply. These vary by jurisdiction. In some jurisdictions, explicit consent may be required and will be sought from you, as appropriate.

If you are located in France: Special Categories of personal data shall only be processed by the Company provided that you give your consent and that the processing of Special Categories of personal data is precisely justified by the particularities of a position.

4. How the Company Protects Personal Data

The Company will take all steps reasonably necessary to ensure that there are appropriate security measures in place to safeguard Personal Data. In determining the appropriate security the Company takes into account technological developments and assesses the measures in place against the risk of harm that may result from a security breach. The security measures implemented by the Company are appropriate to protect against the risks presented by the Processing and are put in place to prevent unauthorised or unlawful disclosure as well as to protect against accidental loss, destruction or damage to Personal Data.

The Company uses a range of IT security tools on its network in order to protect the information held, including monitoring the sending of data and documents to recipients outside the network, in order to detect unauthorised sharing or transmission of Personal Data or Company confidential material. Alerts are generated automatically based on system triggers. The Company takes reasonable measures to preserve the confidentiality in Candidate communications.

5. With Whom the Company Shares Personal Data

The Personal Data obtained through the Site and via other means may be shared across the Company and the Alibaba Group, where necessary for legitimate business purposes relating to the recruitment of the Candidate or to comply with applicable legal requirements.

The Company may also share Personal Data with third party service providers (e.g. translation services and background check providers) that it has retained to perform services on its behalf or for legal/regulatory purposes. Where Personal Data are disclosed to third parties, appropriate safeguards shall be implemented to ensure that the data will be Processed legitimately and protected appropriately.

The Company reserves the right to transfer any Personal Data in the event that the Company sells or transfers all or a portion of its business or assets, without offering you the opportunity to opt out of such transfer (except where required by local law). In the event of such a sale or transfer, the Company will use reasonable efforts to direct the transferee to use Personal Data in a manner that is consistent with this notice.

6. International Transfers of Personal Data

The Company may, from time to time and subject to the appropriate safeguards, need to transfer Personal Data to other Alibaba Group companies or to relevant third parties internationally, for the purposes of recruitment.

If you are located in the European Economic Area (“EEA”) or Switzerland: the personal data that the Company Processes about Candidates may be transferred to, and stored at, a destination outside the EEA and Switzerland. It may also be Processed by Company staff operating outside the EEA and Switzerland, or at another Alibaba Group company, or data processor(s) engaged by the Company. Some of these destinations do not offer the same statutory protection for Personal Data as exists within the EEA and Switzerland. Such transfers will be for the same limited purposes, and under similar security conditions, as those applicable to the Processing of the Personal Data of Candidates in the applicable country. The transfers are made subject to appropriate Legal safeguards, such as use of the EU Commission approved Standard Contractual Clauses.

If you are located in Germany: We may transfer your personal data outside the EEA and Switzerland, pursuant to an International Data Transfer Agreement.

7. Marketing

If you have applied for a position with the Company, we may send you marketing communications if your application was unsuccessful, for example to inform you of recruitment events or to make you aware of any future employment opportunities that you may be interested in. You can opt out of receiving these marketing emails by following the instructions contained in any such message or by contacting us at any time.

8. Your Rights

If you wish to exercise your rights under applicable local laws with regards the processing of your Personal Data via the Site and other means, you must do so in writing and direct the request to your local HR contact. We may ask you for additional information to confirm your identity and for security purposes, before disclosing information requested to you.

If you are located in the European Economic Area (“EEA”) :You may have the right to request access to your Personal Data, to have it rectified or erased, to object to its processing or to have access to it restricted. You may also have the right to receive a copy of your Personal Data in a machine-readable format, the right to not to be subject to any decision that significantly affects you being taken solely by automated processing, including profiling.

9. Retention of Personal Data

We retain Personal Data for the duration of the Candidate’s application period to join the Company. In the event that the Candidate does not join the Company, we will retain their Personal Data for as long as is necessary for the purposes of our legitimate business interests as listed above, and in accordance with applicable laws and with our retention policies and procedures, after which time such data will be deleted or put beyond use.

10. Questions about your Personal Data

If you have any questions about the Processing of Personal Data via this Site, please contact our International HR legal by email at IHRLegal@list.alibaba-inc.com. The processes described in this notice supplement any other remedies and dispute resolution processes which may be provided by the Company and/or which may be available under applicable local laws, including your right to lodge a complaint with a supervisory authority in your country.

If you are located in Germany: If you have any questions about the Processing of your Personal Data, please contact our German Data Protection Officer by email at david.baumgart@alibaba-inc.com.

Annex 1

The following Alibaba affiliates or subsidiaries are controllers of Personal Data within the European Economic Area:

In Belgium, the controller is Alibaba (Netherlands) B.V., with registered offices at Prins Bernhardplein 200, 1097 JB Amsterdam, the Netherlands.

In France, the controller is Alibaba (France) SASU, with registered offices at 20, rue Cambon - 75001 Paris, France.

In Germany, the controller is Alibaba (Germany) GmbH, with registered offices at Theresienhöhe 30, c/o Blitzstart Holding AG, 80339 München, Germany.

In Italy, the controller is Italy, Alibaba (Italy) S.r.l., with registered offices at Corso Europa, 13 20122 Milano.

In The Netherlands, the controller is Alibaba (Netherlands) B.V. with registered offices at Prins Bernhardplein 200, 1097 JB Amsterdam, the Netherlands.

In United Kingdom, the controller is Alibaba.com (Europe) Limited, with registered offices at 3rd Floor, Davidson Building, 5 Southampton Street, London, WC2E 7HA, United Kingdom, and Alipay (UK) Limited, with registered offices at 3rd Floor, Davidson Building, 5 Southampton Street, London, WC2E 7HA, United Kingdom.

In Spain, the controller is Alibaba E-Commerce (Spain), S.L. with registered office at C/ Zurbaran 9 – Local Derecha Madrid 28, Madrid, Spain.

阿里巴巴:招聘资料通知

本文为一则全球性资料通知,概述我们(即阿里巴巴及阿里巴巴集团旗下的联属公司(「本公司」))如何透过我们网域网页上的线上招聘系统(其网页连结可不时更改(「该网页」))及其他方式收集求职者的资料,以及我们如何「处理」(该词定义见下文)及可能会如何使用该等资料。本公司知悉,某些司法管辖区的法律可完全或部分限制、局限或妨碍本公司以下述方式收集、「处理」或使用该等资料。因此,如果本政策有任何部分与适用的联邦法例、州法例、地方法例或其他法例(一条或多条)有所抵触,即由该(等)法例取代并以之为准。同样地,本公司收集、「处理」或使用任何该等资料的方式,不会触犯任何适用联邦法例、州法例、地方法例或其他法例。仅作举例而言,虽然以下通知指「个人资料」一词可包括「薪酬资料」,但如果为适用的联邦法例、州法例、地方法例或其他法例所禁止,本公司将不会收集、「处理」、索取或查询应征者的薪酬资料或记录。此外,我们经由该网页及透过其他方式收集或「处理」或使用任何资料,均须符合地方法例。

本资料通知旨在让您知道,本公司将如何「处理」我们透过该网页及其他方式取得求职者个人资料。如果您位于欧洲经济区境内,请参阅附录1载有的有关个人资料的数据控制中心详情。

「求职者」指任何透过该网页申请(直接或经一名代表间接申请)加入本公司的个人。

「处理」包括收集、储存、检索、变更、披露或销毁个人资料。

「个人资料」有关确认或识别个人的任何形式的信息,可能包括(但不限于)个人身份识别信息(如姓名、地址、照片、电子邮件地址、信用卡号、受聘详细资料、薪酬信息等)。

本通知可不时修订,而如果求职者获聘加入本公司,本通知不构成求职者的雇佣合约的一部份。

1. 本公司「处理」个人资料的原因

本公司评核求职者的求职申请时,有必要「处理」求职者的个人资料,同时,处理及考虑求职者加入本公司的申请牵涉我们的合法业务权益,故处理求职者的个人资料是有需要的。

本公司亦会在以下情况「处理」个人资料(包括下文述及的特殊类别个人资料):本公司为履行任何法例义务而有需要时;法律诉讼程序、执法行动或政府调查有所要求时;或与求职者的职务相关的情况下(例如:如求职者应征涉及风险的财务职位,其背景风险筛查结果及信贷资料查核结果则与该职位相关)(见:背景筛查通知及授权书/确认书(Notice of Background Check and Authorisation/Acknowledgement),以作进一步参考)。

2. 本公司收集的个人资料

本公司经由该网页及透过其他方式收集的个人资料包括但不限于以下类别:

本公司亦可能从求职者上载至该网页的任何求职信或工作样本中,收集其他类别个人资料。

3. 本公司收集的特殊类别个人资料

各国家的法律看待此类别数据的方式不尽相同,但是「特殊类别」个人资料通常包括,例如:种族或种族本源、政治主张、宗教或哲学信仰、工会成员身份、生物数据、健康、性生活、性取向的数据或有关罪行、刑事定罪或安全措施数据,或适用当地法律确定为此类别的任何其他数据。

本公司只会在法律允许的范围内,并制定了恰当保障措施后,才会收集特殊类别个人资料。至于下列特殊类别个人资料,本公司只会于法律允许的范围内及在下述情况进行「处理」:

刑事定罪──本公司只会在以下情况处理求职者过往刑事定罪的信息:该求职者过往刑事定罪的信息直接关乎他或她是否适宜及适合担任某职位;与潜在或正在进行的诉讼或法律程序有关,而该等诉讼或法律程序可影响求职者日后与本公司的雇佣关系;或者本公司为履行健康及安全法律或其他适用法律下产生的责任而有需要的时候。如果本公司拟取得求职者过往触犯刑事罪行的信息,须事先告知该求职者;

工会成员身份──本公司会在法律或任何集体谈判协议规定的限制范围之内「处理」此项资料

种族或种族本源及宗教或哲学信仰──根据地方法律(例如:反歧视法)为税务目的或为监察平等机会情况「处理」此类资料;及/或

健康资料──为遵守职业健康及安全法律及/或规例;或为管理及处理休假或缺勤;或者作出合理调整或考虑作出合理调整而有必要时,才会「处理」此类资料。

不同司法管辖区可能各有不同的具体法律规定。在某些司法管辖区,本公司或须并将会征求您的明确同意(视乎情况而定)。

如果您身在法国:本公司仅会在您同意下,并且是因为职位特点而有确切理由支持「处理」特殊类别个人资料时,才会「处理」特殊类别个人资料。

4. 本公司如何保障个人资料

本公司将采取一切合理必要的步骤,确保实施恰当的保安措施,以保障个人资料。在厘定恰当的保安措施时,本公司会考虑科技发展情况,并且评估现有措施是否足以防范安全漏洞可能带来的损害风险。本公司已实施适当的保安措施,足以防范「处理」过程出现的风险,并且可预防任何人未经授权披露或非法披露资料,以及防止个人资料遭受意外损失、销毁或损毁。

本公司在网络上运用多种信息保安工具,保护其所持有的资料,包括监察向网络以外的收件人发送数据及文件的情况,以侦测是否有人未经授权共用或传送个人资料或本公司的机密材料。一旦触发系统,就会自动发出警报。本公司会采取合理措施,为把求职者的通信保密。

5. 本公司与谁人共用个人资料

本公司可能会在有需要时,为招聘求职者一事涉及的合法业务目的,或为遵守适用法律规定,与本公司内部及阿里巴巴集团内部共用透过该网页及其他方式获取的个人资料。

本公司也可能向其所委聘的第三方服务供应商(例如:翻译服务及背景筛查供应商)披露个人资料,以便该等第三方服务供应商代表本公司履行服务或,或供法律/监管目的之用。在将个人资料披露予第三方时,本公司将须实施合适保障措施以确保资料以合法方式「处理」并受到适当保护。

如果本公司出售或转让全部或一部分的业务或资产,本公司在无须给您机会拒绝进行有关传输(但地方法律规定须给予您机会拒绝者,则属例外)的情况下保留传输任何个人资料的权利。如本公司出售或转让业务或资产,本公司将以合理努力指示承让人以符合本通知的方式使用个人资料。

6. 个人资料于国际间传输

本公司可能不时需要将个人资料传输至世界各地的其他阿里巴巴集团公司或相关第三方作招聘用途,但本公司将会采取适当保障措施。

如果您身在欧洲经济区(「欧洲经济区」)或瑞士境内:本公司「处理」的求职者个人资料,可能会转移至及储存于欧洲经济区及瑞士以外的目的地,亦可能由欧洲经济区及瑞士以外地区的本公司员工、或另一家阿里巴巴集团公司员工,或本公司聘请的一名或多名数据处理人「处理」。在上述某些目的地,个人资料的法定保障措施会有别于欧洲经济区及瑞士的个人资料法定保障措施。于该等目的地的数据转移,将与在适用国家「处理」求职者的个人资料的目的相同,亦同样受限制,并且会在类似的安全环境下进行。转移个人资料将在适当法律保护措施下进行,例如采用经欧盟委员会批准的《标准合约条款》(Standard Contractual Clauses)。

如果您身在德国境内:我们可依据「国际资料传输协议」将您的个人资料传输至欧洲经济区及瑞士以外的地方。

7. 市场推广

如您申请本公司某个职位但不成功,我们可能会向您寄发行销通信,例如通知您有招聘活动或提醒您其所感兴趣的未来工作机会。您可按照任何该等市场推广电邮中的指示取消接收该等市场推广电邮,或随时与我们联络取消接收该等电邮。

8. 您的权利

如果您希望就经由该网页或其他方式所取得个人资料的「处理」,行使适用地方法律所赋予您的权利,您必须经书面作出要求,并向您当地的人力资源部联络人提出有关要求。为确认您的身份及出于保安目的,本公司可向您索取额外资料,然后才会向您披露所需资料。

如果您身在欧洲经济区(「欧洲经济区」)境内:您可有权要求存取、更正或删除您的个人资料、或有权反对处理您的个人资料,或限制您的个人资料的存取权。您也有权以可供机器读取的格式收取您的个人资料副本,或有权不接受单由自动化处理(包括个人特征的记录及分析)而作出任何严重影响您的决定。

9. 保留您的个人资料

我们会在求职者申请加入本公司的期间保留个人资料。如求职者没有加入本公司,我们会保留其个人资料,时间长短视乎本公司上述的合法业务权益需要而定,并且会依循适用法律及我们的保留政策及程序,在该期间过后,该等资料会被删除或设定为无法使用。

10. 有关您的个人资料的查询

如果您对于透过该网页「处理」个人资料一事有任何问题,请联络本公司的国际人力资源法务部,电邮:IHRLegal@list.alibaba-inc.com。本通知所述的程序,可补充本公司可提供及/或适用的地方法律项下可供使用的任何其他补救措施及争议解决程序,包括您向您本国的监管当局提出申诉的权利。

如果您身在德国:如果您对于「处理」您的个人资料一事有任何问题,请联络本公司于德国的数据保护官,电邮:david.baumgart@alibaba-inc.com。

附录1

下列的阿里巴巴集团联属公司或附属公司,为欧洲经济区境内的个人资料控制中心:

比利时的个人资料控制中心是Alibaba (Netherlands) B.V.,注册办事处位于Prins Bernhardplein 200, 1097 JB Amsterdam, the Netherlands。

法国的个人资料控制中心是Alibaba (France) SASU,注册办事处位于20, rue Cambon - 75001 Paris, France。

德国的个人资料控制中心是Alibaba (Germany) GmbH,注册办事处位于 Theresienhöhe 30, 80339 München, Germany,由Blitzstart Holding AG转交。

意大利的个人资料控制中心是Alibaba (Italy) S.r.l.,注册办事处位于 Corso Europa, 13 20122 Milano。

荷兰的个人资料控制中心是Alibaba (Netherlands) B.V.,注册办事处位于 Prins Bernhardplein 200, 1097 JB Amsterdam, the Netherlands。

英国的个人资料控制中心是Alibaba.com (Europe) Limited,注册办事处位于3rd Floor, Davidson Building, 5 Southampton Street, London, WC2E 7HA, United Kingdom,以及Alipay (UK) Limited,注册办事处位于3rd Floor, Davidson Building, 5 Southampton Street, London, WC2E 7HA, United Kingdom。

西班牙的个人资料控制中心是Alibaba E-Commerce (Spain), S.L.,注册办事处位于C/ Zurbaran 9 – Local Derecha Madrid 28, Madrid, Spain。